Privacy Policy

Privacy Policy of MyYoYaKy

Effective Date: 22/05/2025

1. Controller Information

This Privacy Policy applies to the processing of personal data by MyYoYaKy, with registered address at [Insert full company address], and reachable via email at policy@myyoyaky.eu. MyYoYaKy is the data controller for your personal data in accordance with the General Data Protection Regulation (GDPR).

2. Personal Data We Collect

We collect and process the following categories of personal data:

A. General Website Use

• Name, email address, phone number
• Postal address, country, city, postcode
• IP address, browser type, device information
• Cookies and usage data (see Cookie Policy)

B. Application & Recruitment Data (Special Categories)

• CV details: education, work history, certifications
• Identification data (e.g., date of birth, nationality)
• Sensitive data as permitted by law (e.g., disability disclosures)

3. Legal Basis for Processing

We rely on the following legal bases:

• Consent (Art. 6(1)(a) GDPR): For marketing communications and non-essential cookies.
• Contractual necessity (Art. 6(1)(b) GDPR): To manage account access or process applications.
• Legal obligation (Art. 6(1)(c) GDPR): For tax, employment or regulatory compliance.
• Legitimate interest (Art. 6(1)(f) GDPR): For analytics, fraud prevention, and service improvement.

For sensitive personal data (e.g., health data in job applications), we rely on Article 9(2)(b) and (h) GDPR.

4. Purpose of Data Processing

Your personal data is used for the following purposes:

• To provide and manage our services
• To handle job applications and recruitment
• To respond to enquiries and provide support
• To improve our website and services through analytics
• To send you marketing materials (only with consent)
• To comply with legal and contractual obligations

5. Data Retention

We retain your personal data only for as long as necessary for the purposes outlined in this policy:

• General user data: Up to 2 years after last contact or activity.
• Application data: Up to 6 months unless longer is justified or required.
• Cookie data: As per our Cookie Policy.

6. Cookies & Tracking Technologies

We use cookies including Google Analytics to analyse usage and improve the website. Cookies requiring consent will only be set after your approval via the cookie banner.

See our separate Cookie Policy for details, including:

• Types of cookies
• Purposes (analytics, preferences, security, advertising)
• How to manage or withdraw consent

7. International Data Transfers

Where your data is transferred outside the European Economic Area (EEA), we ensure adequate protection by using:

• European Commission Standard Contractual Clauses (SCCs)
• Transfers to countries with an adequacy decision
• Additional safeguards as needed

8. Sharing of Personal Data

We may share your data with:

• Third-party service providers (e.g., hosting, analytics, recruitment platforms)
• Public authorities when legally required
• Business partners under contractual agreement

All third-party processors are contractually bound to safeguard your data under GDPR terms.

9. Your Rights Under GDPR

You have the following rights:

• Right of access to your personal data
• Right to rectification of inaccurate data
• Right to erasure (‘right to be forgotten’)
• Right to restrict or object to processing
• Right to data portability
• Right to withdraw consent at any time

To exercise your rights, contact: policy@myyoyaky.eu. We may ask you to verify your identity.

You also have the right to lodge a complaint with your local Data Protection Authority. In Belgium, this is the Gegevensbeschermingsautoriteit (www.gegevensbeschermingsautoriteit.be).

10. Data Security

We implement appropriate technical and organisational measures to secure your personal data from loss, misuse, or unauthorised access, including:

• Encryption
• Access controls
• Staff confidentiality training

11. Third-Party Websites

Our site may link to external websites. We are not responsible for the privacy practices of such sites. Please review their privacy policies separately.

12. Changes to This Privacy Policy

We may update this policy from time to time. Any material changes will be notified via email and clearly posted on the website. Last updated: 22/05/2025.

13. Contact

For any questions or to exercise your rights: Email: policy@myyoyaky.eu
Address: MyYoYaKy BV tav Policy department, Esdreef 37, B-3110 Rotselaar, Belgium